Simplification in the Workplace

The Importance of Simplification in the Workplace

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In a fast-paced working environment, any kind of process improvement can help minimize defects as well as increase productivity. It is all the more desirable for institutions that are operating 24 hours a day. Studies have shown that 7 out of 10 organizations consider simplifying work is essential for their departments. Unfortunately, though, only a very small percentage are actually performing activities and applying simplification technologies in their organizations. But is simplification really necessary and important? Let’s cite some examples:
1. Studies have shown that there are 100 billion emails exchanged every single day. But, out of those billion emails, only one out of seven is critically important and relevant to the reader. If a person’s mailbox is not simplified, it takes a tremendous amount of time for him to read all the emails and answer them accordingly.
2. Work overload is one of the main causes of employee stress and there are many reasons for this. Reasons such as global 24/7 demands, unstoppable technology and the complexity of a task or work description are some items that highly contribute to employee stress. This can be minimized by simplifying or streamlining work descriptions.
3. Due to increased globalization and fast advances in technology, overwhelming processes are distracting the focus of some workers. Without further analysis and efforts to adapt to these advances, an organization will remain overwhelmed and eventually become unproductive.
4. Without simplification, a company project or a goal will take longer to achieve than expected. Adobe realized that it took 1.8 million man hours to complete and implement their performance management process. One manufacturing company claimed that it took more than 4000 different tasks, rules and procedures to be generated in order to build one of their major products.
Recently, some institutions and trade firms are actually thriving with their main aim and core goal to simplify. Companies such as IDEO, AirBnB and Uber are some examples that are successful with the aim of simplification. With this current trend, existing organizations and companies should also be jumping on the bandwagon in order to compete and maximize their productivity and profits.
With all these in progress, there is no choice but to adapt with the change. If we are not coping with the changes, there is a strong tendency to be left behind. There are several ways to simplify work in each and every department of an organization. Each is always susceptible to change and simplification and there are no exceptions. In a manufacturing organization, an improvement system called Lean manufacturing is an important tool to simplify and streamline manufacturing processes. In other organizations, there are unusual but equally effective ways to simplify and increase the productivity of each employee. Activities such as allowing flexible hours and working conditions can reduce work stress, which can help increase productivity. Studies also have shown that workers allowed to interact with their colleagues or peers tend to become more productive, more relaxed and enthusiastic than those who are not.
The workforce is the most important element within the organization. It is all the more fitting to make them feel relaxed, comfortable and enthusiastic in order to become more productive. This can be achieved if their work conditions and responsibilities are simplified.


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